Code of the institute where the accession is maintained. The codes consist of the 3-letter ISO 3166 country code of the country where the institute is located plus a number. The current set of Institute Codes is available from the FAO website (http://apps3.fao.org/wiews/).

This number serves as a unique identifier for accessions within a genebank collection, and is assigned when a sample is entered into the genebank collection.

Original number assigned by the collector(s) of the sample, normally composed of the name or initials of the collector(s) followed by a number. This number is essential for identifying duplicates held in different collections.

Code of the Institute collecting the sample. If the holding institute has collected the material, the collecting institute code (COLLCODE) should be the same as the holding institute code (INSTCODE). Follows INSTCODE standard.

Genus name for taxon. Initial uppercase letter required.

Specific epithet portion of the scientific name in lowercase letters. Following abbreviation is allowed: ‘sp.’

Provide the authority for the species name.

Subtaxa can be used to store any additional taxonomic identifier. Following abbreviations are allowed: ‘subsp.’ (for subspecies); ‘convar.’ (for convariety); ‘var.’ (for variety); ‘f.’ (for form).

Provide the subtaxa authority at the most detailed taxonomic level.

Name of the crop in colloquial language, preferably English (i.e. 'malting barley’, 'cauliflower', or 'white cabbage')

Either a registered or other formal designation given to the accession. First letter uppercase. Multiple names separated with semicolon without space. For example: Rheinische Vorgebirgstrauben;Emma;Avlon

Date on which the accession entered the collection where YYYY is the year, MM is the month and DD is the day. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.

Code of the country in which the sample was originally collected. Use the 3-letter ISO 3166-1 extended country codes

Location information below the country level that describes where the accession was collected. This might include the distance in kilometres and direction from the nearest town, village or map grid reference point, (e.g. 7 km south of Curitiba in the state of Parana).

Degree (2 digits) minutes (2 digits), and seconds (2 digits) followed by N (North) or S (South) (e.g. 103020S). Every missing digit (minutes or seconds) should be indicated with a hyphen. Leading zeros are required (e.g. 10----S; 011530N; 4531--S).

Degree (3 digits), minutes (2 digits), and seconds (2 digits) followed by E (East) or W (West) (e.g. 0762510W). Every missing digit (minutes or seconds) should be indicated with a hyphen. Leading zeros are required (e.g. 076----W).

Elevation of collecting site expressed in metres above sea level. Negative values are allowed.

Collecting date of the sample where YYYY is the year, MM is the month and DD is the day. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.

Institute code of the institute that has bred the material. If the holding institute has bred the material, the breeding institute code (BREDCODE) should be the same as the holding institute code (INSTCODE). Follows INSTCODE standard.

The coding scheme proposed can be used at 3 different levels of detail: either by using the general codes (in boldface) such as 100, 200, 300, 400 or by using the more specific codes such as 110, 120 etc.

Information about either pedigree or other description of ancestral information (i.e. parent variety in case of mutant or selection). For example a pedigree 'Hanna/7Atlas//Turk/8Atlas' or a description 'mutation found in Hanna', 'selection from Irene' or 'cross involving amongst others Hanna and Irene'.

The coding scheme proposed can be used at 2 different levels of detail: either by using the general codes (in boldface) such as 10, 20, 30, 40 or by using the more specific codes such as 11, 12 etc.

Code for the donor institute. Follows INSTCODE standard.

Number assigned to an accession by the donor. Follows ACCENUMB standard.

Any other identification (numbers) known to exist in other collections for this accession. Use the following system: INSTCODE:ACCENUMB;INSTCODE:ACCENUMB;… INSTCODE and ACCENUMB follow the standard described above and are separated by a colon. Pairs of INSTCODE and ACCENUMB are separated by a semicolon without space. When the institute is not known, the number should be preceded by a colon.

Code of the institute where a safety duplicate of the accession is maintained. Follows INSTCODE standard.

If germplasm is maintained under different types of storage, multiple choices are allowed, separated by a semicolon (e.g. 20;30). (Refer to FAO/IPGRI Genebank Standards 1994 for details on storage type.)

The remarks field is used to add notes or to elaborate on descriptors with value 99 or 999 (=Other). Prefix remarks with the field name they refer to and a colon (e.g. COLLSRC:riverside). Separate remarks referring to different fields are separated by semicolons without space.